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Campbell County Board of Supervisors

AGENDA - November 9, 2023

Haberer Building Boardroom (Lower-Level)

Available via ZOOM


6:00 P.M. –     Call to Order and Pledge of Allegiance by Chairman Cline

                          Moment of Silence

2.

APPEARANCES

2.I.

RYAN MICKLES (5 minutes)

Mr. Mickles will address the Board regarding concerns over a survey of property adjacent to his family’s property.

2.II.

CHARLES BROOKS (5 minutes)

Mr. Brooks will address the Board regarding the October 2020 rezoning on Pleasant Hill Road from Agricultural to Residential - Single Family for use as a single family subdivision.

3.

ADMINISTRATOR'S ITEMS

Brian R. Stokes, Director of Public Works

3.I.

COMPREHENSIVE WASTE HAULING CONTRACT

During the June Board of Supervisors’ meeting, Staff was authorized to solicit a request for proposals (RFP) for a comprehensive waste hauling contract. This contract provides services within the government complex, transfer sites, and County schools. While these services are currently managed by two separate contractors, the RFP was structured to combine all waste hauling and recycling into one contract. The RFP included pricing for the addition of equipment and hauling in the event the County wishes to expand upon existing services. 

The initial response for this RFP was high, with five (5) contractors attending the required pre-bid meeting. However, only Republic Services, our current contractor, and Elite Recycling submitted proposals.  Upon evaluation of each proposal, along with thorough interviews, Elite Recycling’s proposal received the higher-ranking score. This is a three (3) year contract with three (3) one-year extensions, and would begin on December 1, 2023, when the current contract ends.

RECOMMENDATION:    After answering any questions concerning the above, Staff recommends the Board award the Comprehensive Waste Hauling Contract to Elite Recycling.

3.II.

PERMISSION TO ADVERTISE - CODE UPDATE

F. E. “Tripp” Isenhour, County Attorney

Semi-annually the Board of Supervisors updates the Code of Campbell County with mandated changes that result from action of the General Assembly and discretionary changes that are initiated by either the Board or staff during the year.

Some of the proposed amendments to the County Code for the regular fall update are mandated changes to mirror state law changes that were effective July 1.  Others are discretionary changes requested by staff or are minor amendments clarifying certain aspects of the Code.  Staff will review the summaries for the semi-annual update at the Board meeting.  The amended text for all chapters is available electronically with a paper copy available in the County Administrator’s Office.  The summary of all changes is attached to this memorandum.  The proposed changes to Chapters 21 and 22 of the County Code will be reviewed at a Planning Commission public hearing on December 4, 2023.

RECOMMENDATION:    Staff recommends that the Board approve the advertisement of a public hearing to update the Campbell County Code for the December 5, 2023 Board of Supervisors meeting.

3.III.

HIGHWAY MATTERS

Clifton M. Tweedy, Deputy County Administrator

i.    Status of Outstanding Highway Matters:  See memorandum

ii.    Highway Matters Action Items:  None

iii.    A few minutes is scheduled each month for Supervisors to voice any questions or concerns regarding highway matters.

RECOMMENDATION:  Please provide staff with any highway matters the Board has or that need to be passed along to VDOT.

Documents:
  1. Highway Matters.pdf
4.

CONSENT AGENDA

4.I.

APPROPRIATIONS

Attached is an appropriation listing for the Board’s consideration.

Documents:
  1. Appropriations.xlsx
4.II.

COUNTY ATTORNEY INVOICE

Attached is an invoice for $19,149.96 from the County Attorney for services provided from September 20, 2023 through October 17, 2023.

 

Services

General Representation:                     $6,740.00

Real Estate Tax Collection:                  $5,980.00

Personal Property Tax Collection:      $2,000.00

Miscellaneous Matters:                      $1,840.00

 

Expenses Paid

General Representation:                     $73.39

Real Estate Tax Collection:                  $1,906.51

Personal Property Tax Collection:      $541.54

Miscellaneous Matters:                      $68.52

4.III.

MUTUAL AID AGREEMENT WITH CHARLOTTE COUNTY - FIRE & EMS

Attached is a Fire/EMS Mutual Aid Agreement between the counties of Campbell and Charlotte for the Board’s consideration.

4.IV.

RECOMMENDATIONS:

Staff recommends the Board:

a.    Approve the appropriations as presented;

b.    Approve the County Attorney invoice of $19,149.96; and

c.    Authorize the County Administrator to sign the Fire/EMS Mutual Aid Agreement between Campbell County and Charlotte County.

5.

APPOINTMENTS

Attached for your review is a list of appointments.

Documents:
  1. Appointments.pdf
6.

MATTERS FROM THE BOARD

A few minutes is scheduled at each meeting to discuss matters from the Board.

7.

CLOSED MEETING

None

8.
7:00P.M.

PUBLIC HEARINGS

Paul E. Harvey, Director of Community Development/Assistant County Administrator

The following Public Hearings were advertised (ad attached) for:

8.I.

PL-23-160 REZONING REQUEST - 72 CHURCH LANE

This request is to rezone 1.773 +/- acres from Agricultural to Residential – Manufactured Housing to allow for a reduced minimum lot size. The property is located in the Altavista Election District. There is an existing dwelling on the property. The preliminary plat shows that 0.890 acres would be divided off on the rear of the property as a family division to allow the owner’s son to place a manufactured home on the rear parcel. A residue parcel would remain with the existing dwelling along Church Lane. These parcels would meet the required minimum lot area for the Residential – Manufactured Housing zoning request.

The property is served by an existing private easement. The applicant does not intend to use this property except for family use and will not be placing any additional mobile homes on the site other than the home the applicant’s son will live in.

RECOMMENDATION:  The Planning Commission recommended approval of this request by vote of 5-1 citing good zoning practice.

8.II.

PL-23-161 SPECIAL USE PERMIT REQUEST - KIOWA ROAD

This request is for a special use permit to operate an automobile sales and minor automobile repair business. The property is located in the Concord Election District and is in an area that is mixed use in nature. Zoning in the vicinity is Residential – Single Family; Residential – Multi-family; Residential – Multi-family, Conditional; Business – General Commercial; Business – General Commercial, Conditional; Industrial – Heavy, Conditional; and Agricultural.

A special use permit was approved for this property for an automotive repair center on August 2, 2023 with a number of conditions. This request would replace the previously approved special use permit and includes removing the previous conditions placed on the property. The request is for the display of no more than ten (10) vehicles for sale at any time on the property. There is an existing building that was constructed by the owner for storage of lawn care equipment and tools for work on the property. This building would be used for minor automotive repair on vehicles that will be for sale on-site. The concept plan shows landscaping along the Kiowa Road and southern property lines. The buffer shown on the plan is not required by the Zoning Ordinance and would need to become a condition of approval to be enforceable, if desired by the Board of Supervisors.

RECOMMENDATION:  The Planning Commission recommended approval of this request by vote of 6-0 citing good zoning practice, with the following conditions: (1) the installation of a buffer as shown on the conceptual site plan; (2) no automotive repair permitted on the property; and (3) a maximum of ten vehicles for sale on-site, all of which must be drivable.

8.III.

PL-23-169 SPECIAL USE PERMIT REQUEST – TOWN FORK ROAD

This request is for a special use permit to operate a special events venue on a 16.39 +/- acre property zoned Residential – Single Family. The property is located in the Sunburst Election District in an area that is mixed use in nature. Zoning in the vicinity is Residential – Single Family; Residential – Multi Family; Residential – Manufactured Housing; Business – Limited Commercial; Business – General Commercial; Business – General Commercial, Conditional; and Agricultural. 

The applicant would use the property to host weddings, birthday parties, family reunions, and other small events. According to the applicant, the maximum capacity for events would be 150 people. Sketches submitted with the application show the layout for parking and the event spaces for different types of events. The applicant reports that all events would end by 9:30 p.m.

RECOMMENDATION:  The Planning Commission initially recommended denial of this request by vote of 5-1. However, after the Planning Commission meeting, the applicant submitted a list of suggested conditions that may be incorporated into an approval motion if the Board of Supervisors chooses to approve the request. Therefore, Staff would recommend the following conditions: the applicant utilizes the site in conformance with the use described in the narrative submitted on October 30, 2023, as well as any other conditions deemed appropriate.

11.

BOARD OF SUPERVISORS MEETING SCHEDULE

Revised 10/13/2023

Thursday, November 9th 

            6:00 PM – Regular Administrative Business Meeting

            7:00 PM – Public Hearings 

Tuesday, November 14th 

            5:30 PM – EMSAC/FAC – Board of Supervisors Meeting Room

Tuesday, December 5th

            6:00 PM – Regular Administrative Business Meeting

            7:00 PM – Public Hearings

Tuesday, December 12th

            6:00 PM – Board Work Session (Budget Revenues)

Tuesday, December 19th

            11:00 AM – Swearing-in Ceremony (Campbell County Circuit Court)

Tuesday, January 2nd 

            6:00 PM – Regular Administrative Business Meeting

            7:00 PM – Public Hearings

Tuesday, January 9th

            7:00 PM – Joint Meeting with School Board

Tuesday, January 16th

            6:00 PM – Board Work Session

campbellcounty.gov

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