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Congratulations on becoming the newest member of the Campbell County family! We hope you find your new role in public service both rewarding and challenging. We are proud to have you serve with us, and would like to welcome you to our team. In Campbell County, we work together to make a difference not just a living, so we know that it takes a diverse group of people, with varying skills and backgrounds to accomplish this goal. In fact, it is this collaboration that makes our locality so very successful - a strong, passionate group of many can accomplish more than what one individual can accomplish alone. Again, welcome home, and thank you for choosing to serve with us!
Campbell County is an Equal Employment Opportunity employer. We do not discriminate against a job applicant or an employee because of the person's race, color, religion, sex (including pregnancy, transgender status, and sexual orientation), national origin, age, disability or genetic information.
The following pages include some of the information that we need you to review and acknowledge.
Before you begin your employment at Campbell County we encourage you to visit our website to view the Employee Handbook. There you will find information on the County's Policies, Procedures and Benefits.
For more information on the Virginia Human Rights Act Reasonable Accommodations for Pregnancy click the link above.
By checking the "I agree" box below, you: 1) Agree and acknowledge that know where you can review the digital version of the County Employee Handbook. 2) You understand that you should consult the Department of Public and Employee Relations regarding any questions not answered in the Employee Handbook. 3) You have entered into this employment relationship with the County voluntarily, and understand that there is no specified length of employment. Accordingly, either the County or yourself can terminate the relationship at will, at any time, with or without cause, and with or without advance notice. 4) You understand that since the information, policies, and benefits described within the Employee Handbook are subject to change at any time, and acknowledge that revisions to the Handbook may occur, except to the County's policy of employment-at-will. All such changes will generally be communicated through official notices, and You understand that revised information may supersede, modify, or eliminate existing policies. Only the Board of Supervisors has the ability to adopt any revisions to the policies in this Handbook. 5) You understand that this Handbook is neither a contract of employment nor a legally-binding agreement. 6) You understand that it is your responsibility to comply with the policies contained in this Handbook, and any revisions made to it. 7) You accept the terms of the Campbell County Employee Handbook, and understand that this form will be retained in your personnel file.
Campbell County utilizes Direct Deposit for all employees. It is used for payroll as well as reimbursements through accounts payable.
Please bring the information for the account(s) that you would like your payroll deposited into on your first day. We can split your paycheck between more than one account. Simply provide information for each account.
A voided check is preferable, but we can also accept an automatic deposit sheet from your bank (financial institution) that includes routing and account number.
All county employees are paid on the last working day (falling between Monday and Friday) of each month.
Please click on the above link to review the rules for Campbell County computer equipment usage & network access.
By checking the "I agree" box below, you agree and acknowledge that you have read, understand and agree to abide by the acceptable use policy.
Please click on the above link to review the rules for Campbell County Remote Access.
By checking the "I agree" box below, you agree and acknowledge that you have read, understand and agree to abide by the acceptable Remote Use Policy.
You may be issued a key fob (for keyless entry) which will allow you access to secured working areas. This is dependent upon your position. However, we ask that each employee review and acknowledge this policy should they ever receive one.
Each employee needs to review and understand the following Department Credit Card Policy & Procedures in the event that they are requested to purchase something for the County or their department.
Central Purchasing maintains a procurement card program that provides access to internet purchasing, immediate payment for purchases and allows the County to take advantage of the rebates allotted with the use of the credit card.
The following policies and procedures will govern purchasing card use:
1. CARD AVAILABILITY
Central Purchasing will maintain two (2) Procurement credit cards (P-Cards) along with individual and department P-Cards. The use of the P-Cards from Central Purchasing will still require a signed and coded requisition from an authorized department authority. Individual and department cards may be used once this policy has been signed and is on file.
2. ORDERING PROCEDURES
a. Credit Card orders may be placed up to $5,000.00 (or at the discretion of Central Purchasing) as stated in the small purchasing policy. If a requisition is required it must contain the estimated cost of the purchase. By signing and approving the requisition, the Department head is responsible for ensuring that sufficient funds are available in the expenditure line item to cover the amount of purchase(s).
b. Any relevant order forms, brochures, flyers, etc., or other information containing telephone numbers and specific ordering instructions should be attached to the requisition.
c. Central Purchasing will then execute the purchase and credit card transaction.
d. Individual and Department P-Cards may be used for travel, meals, online purchases and face to face purchases. Be sure not to pay tax if the item is to be exempt. Central Purchasing has set up tax exempt online vendors. Please email staff to receive the online password and login for these vendors. DO NOT set up your own accounts.
Purchase orders for P-Card purchases under $5,000.00 in line with our Purchasing Policy will not be entered into the accounting system; therefore, these credit card charges will not be encumbered.
4. RECONCILIATION OF CHARGE RECEIPTS
a. Within two (2) days of receiving the confirmation receipt of the purchase, the receipt will be printed, stamped and coded then scanned over to Central Purchasing. Central Purchasing will upload the receipt into the Bank of America “Works” program along with the expenditure line information for the Auditors and monthly accounting report.
Several Departments reconcile their own transactions, Library, Information Technology and Treasurers Office. Their procedures occur when transaction information shows up in their “Works” account. The designated department staff will reconcile the transaction, upload the receipt and scan the receipts to the ALL DEPARTMENT-Purchasing folder. By 10:00 am on the first business day of the new month, all transactions must be reconciled so the Department Director can review the transactions and Sign Off on them.
b. Central Purchasing will batch the transactions and prepare the GL monthly spreadsheet for Accounts Payable. Payment to Bank of America is to be processed within 3 business days. Departments may access the GL Monthly spreadsheet on the Management Services portal page after the third day in order to verify their lines.
c. Corrections to department lines are made through Journal Entries.
5. RETURN OF CREDIT CARD
When the P-Card is picked up for use at Central Purchasing by a department, the card and all related receipts must be returned to Central Purchasing within 48 business-day hours.
For any questions or additional information regarding P-Card use and procedures, contact Central Purchasing at extension 9668 or extension 9670.
By checking the "I agree" box below, you acknowledges that you have read and understand the policy and procedures for the County Purchasing Cards, and accept responsibility, should you use one.
In 2014, the Federal health care reform law created an online marketplace for purchasing health insurance coverage. This marketplace is referred to as a Health Insurance Marketplace, or an Exchange. This notice is to make you aware that information regarding this coverage option is available for your evaluation.
You are not required by the County to purchase insurance coverage through the Marketplace. Campbell County offers health coverage as explained below to those employees who are eligible (full-time).
Campbell County is required to provide the enclosed notice to help you understand health insurance coverage options available to you beginning in 2014.
The availability of coverage through the Marketplace does not affect your eligibility for coverage through the County health plan. You may choose the coverage that best meets your needs; however, you should be aware that if you choose to enroll in the Campbell County High Deductible Health Plan through Anthem and receive a Health Savings account contribution, you should not have other additional coverage that is not compatible with a Health Savings Account. The enclosed notice provides information about the County health plan as it exists today.
More information on the health care reform law and the Marketplaces is available by clicking the following above link.
Please note: It is not mandatory to print these forms prior to your orientation, however completing them in advance will assist with the orientation process. We will have copies for you onsite when you arrive, if needed.
Please review this information carefully and take note of what information you will need to bring with you on your first day of work.
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