i. Administrator Rogers calls for nominations for Chairman
ii. Supervisors may offer nominations
iii. Motion to close nominations and affirm Chairman
i. Chairman calls for nominations for Vice-Chairman
ii. Supervisors may offer nominations
iii. Motion to close nominations and affirm Vice-Chairman
Frank J. Rogers, County Administrator
The completed annual audited Financial Report for FY2020 for Campbell County has been distributed in printed form to the Board, in order for the Board to be prepared to receive the formal presentation today by Mr. Matt McLearen. The Board is asked to bring their printed copies to the January 5 Board meeting for the presentation. Mr. McLearen will also answer questions from the Board.
RECOMMENDATION: Receive the presentation from Mr. Matt McLearen of Robinson, Farmer, Cox Associates and ask any questions or request any additional information relating to the FY2020 Audited Financial Reports.
At the September 1, 2020 meeting of the Board of Supervisors, the Board approved requested zoning changes for the National Center for Healthy Veterans (NCHV) at 745 RBF Lane. As proposed, the project calls for five villages with tiny homes surrounding a community center with each village housing 30 temporary residents. The entire facility would house 200 persons including 50 full time staff and day visitors. The rezoning also provided for an outdoor market to sell products grown and produced on the site as well as the construction of a welcome center and lodge.
In mid-October, the County received the attached correspondence from Mr. Russ Nixon on behalf of the National Center for Healthy Veterans. Upon receipt of the request for a temporary pump and haul, staff conferred with representatives from the National Center for Healthy Veterans and the matter was deferred until the Board’s January 5th Board meeting.
General Horne has most recently advised that the NCHV is presently working on a full septic and wastewater plan for the entire property. That plan will be submitted to the State no later than December 30th. County staff has requested an email copy of that plan and it will be forwarded to the Board for your information as soon as it is received.
At this time, staff understands that the NCHV is still requesting authorization to operate a temporary pump off system for the effluent coming from the initial development phase of the project. The Board must consider if this request is in keeping with the Board’s intent upon approval of the project and if it is in the best interest of the public’s health, welfare and safety to authorize it.
RECOMMENDATION: Staff recommends the Board consider the requested temporary pump and haul for the NCHV and provide direction as to how to proceed.
Calvin Massie, Commissioner of the Revenue
RECOMMENDATION: Staff recommends the Board authorize a refund to PHI Health LLC of the erroneously assessed business license tax in the amount of $32,666.75.
Clifton M. Tweedy, Deputy County Administrator
i. Status of Outstanding Highway Matters: See memorandum
ii. Highway Matters Action Items: None
iii. A few minutes is scheduled each month for Supervisors to voice any questions or concerns regarding highway matters.
RECOMMENDATION: Please provide staff with any highway matters the Board has or that need to be passed along to VDOT.
Attached is an invoice for $6,760.50 from the county attorney for services provided from November 18, 2020 through December 14, 2020.
General Representation: $4,504.50
Real Estate Tax Collection: $1,638.00
Personal Property Tax Collection: $331.50
Miscellaneous Matters: $136.50
Real Estate Tax Collection: $150.00
Staff has submitted to the Board of Supervisors a budget timetable of events related to building the next fiscal year budget. The timetable presents information to the Board of Supervisors regarding key dates in the process and when certain items of the budget are expected to be completed. The timetable attached is the proposed outline of events related to building the FY 2022 budget.
RECOMMENDATIONS: Staff recommends the Board:
a. Staff is requesting the Campbell County Board of Supervisors enter into Closed Session in accordance with Section 2.2-3711 (A)(5) of the Code of Virginia to discuss a prospective existing business or industry expansion.
b. Staff is requesting the Board of Supervisors enter into Closed Session in accordance with Section 2.2-3711 (A)(3) of the Code of Virginia to discuss the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body.
This request is to rezone 0.45 +/- acres from Residential – Single Family to Business – General Commercial in order to construct storage units. The property is located at 4430 Waterlick Road, Forest, VA, and in the Timberlake Election District. As per the Comprehensive plan the property is located in an area designated as medium to high density residential. Staff report is attached.
The applicant is seeking to rezone the parcel to Business – General Commercial in order to construct storage units. There is currently a single-family dwelling on the property that would be demolished. There would be 38 storage units for rent totaling 6,650 square feet. Additional screening would be required along the border with the adjoining property zoned Residential – Single Family if the existing fence is not adequate. The PEC met on November 17, 2020 to discuss the plan. Comments from that meeting are included in this packet.
RECOMMENDATION: The Planning Commission recommended approval of this request by vote of 5-1 citing good zoning practice.
This request is from Campbell County to rezone 2.13 +/- acres from Agricultural to Business – General Commercial with a concurrent special use permit to construct a new school on all parcels totaling 21.490 +/- acres. The property is located at 555 Village Highway, Rustburg, VA, and in the Rustburg Election District. As per the Comprehensive plan the property is located in an area designated as medium to high density mixed. Staff report is attached.
Campbell County is seeking to construct a new Rustburg Middle School. The current school will be demolished upon completion of the new school. The new school will be designed for 750 students and site and core facilities will accommodate an expansion for 900 students in the future. Additional parcels owned by the County will be added to the current school site to accommodate the new facilities. Several of these parcels along Rocky Road that are currently zoned Agricultural are proposed to be rezoned Business – General Commercial. A new road will be constructed between Rocky Road and Carden Lane to facilitate improved access for the new school.
RECOMMENDATION: The Planning Commission recommended approval of this request with the condition that the applicant utilizes the site in conformace with the use described in the narrative and shown on the site plan submitted with this request by vote of 6-0 citing good zoning practice.
This request is from Albert Neighbors Jr., agent for Jose Ramos, for a special use permit to operate an automobile repair shop, body shop, and towing and storage business on property zoned Agricultural. The property is located at 56 Trestle Road, Rustburg, VA, and in the Rustburg Election District. As per the Comprehensive plan the property is located in an area designated as medium to high density residential. Staff report is attached.
The applicant is representing Rustburg Auto Works and Collision, who is seeking to construct and operate an automobile repair shop, body shop, and towing and storage business on the property. The special use permit would cover the following uses: automobile repair and associated storage; towing, storage and recovery of automobiles; and automobile, truck and equipment sales, assembling, painting, upholstering, rebuilding, reconditioning and body and fender work. A new 4,800 square foot repair shop would be constructed and an additional area would be leased to the towing and recovery business.
RECOMMENDATION: The Planning Commission recommended approval of this request with the condition that the applicant conducts business in general conformance with the use described in the narrative and shown on the site plan submitted with the request, and further conditions for a maximum of 40 vehicles on the lot at any time and sight barriers from all roads, by vote of 5-1 citing good zoning practice.
This request is to rezone 4.78 +/- acres from Business – General Commercial to Business – Heavy Commercial to allow for operation as a rebuilder. The property is located at 12013 Wards Road, Rustburg, VA, and in the Spring Hill Election District. As per the Comprehensive plan the property is located in an area designated as medium to high density commercial. Staff report is attached.
The applicant is seeking to rezone 4.78+/- acres of the parcel to Business – Heavy Commercial in order to allow for operation as a rebuilder. Ride Max Auto Sales is an existing permitted used car dealership on this portion of property. The dealership would like to sell salvage vehicles to the general public. The vehicles would be purchased and rebuilt at an off-site body shop. The rebuilt vehicles would be brought back to this property and once inspected by DMV be available for sale. DMV requires that the dealership obtain a rebuilder license for this location. Rebuilding is a permitted use in the Business – Heavy Commercial zoning district. The remainder of the property will remain zoned Business – General Commercial.
RECOMMENDATION: The Planning Commission recommended approval of this request by vote of 6-0 citing good zoning practice.
Clifton M. Tweedy, Deputy County Administrator
Attached is the public notice for a joint public hearing with VDOT on the proposed Six Year Plan for secondary road improvements. The current plan includes improvements scheduled for Fiscal Years 2021 through 2026. Attached are the proposed Six Year Plan and proposed resolution for adoption following the public hearing.
Robert Brown, Resident Administrator, will represent VDOT at the public hearing. During the public hearing, citizens will be invited to provide comment on the Six Year Plan and to request road improvements or road additions to the Secondary Road system.
RECOMMENDATION: Staff recommends the Board conduct the required public hearing and adopt the attached resolution to approve the Six Year Plan for the years 2021-2026.