At the Public Forum on Fiscal Year 2024 Budget Planning, residents are invited to share recommendations on budget planning priorities for the upcoming year.

The completed annual audited Financial Report for FY2022 for Campbell County has been distributed in printed form to the Board, in order for the Board to be prepared to receive the formal presentation today by Mr. Matt McLearen.  The Board is asked to bring their printed copies to the January 3rd Board meeting for the presentation.  Mr. McLearen will also answer questions from the Board.

RECOMMENDATION:  Receive the presentation from Mr. Matt McLearen of Robinson, Farmer, Cox Associates and ask any questions or request any additional information relating to the FY2022 Audited Financial Reports.

At the December meeting, the Board opted to continue discussion of the proposed 2023 legislative agenda.  Since that time, staff has received one additional item for inclusion on the legislative agenda under State Partnerships.  Specifically, language supporting the strengthening of election laws to provide for secure and fair elections is proposed.  Staff welcomes input and feedback from the Board if there are other matters for inclusion.  This year, the impact of Temporary Detention Orders (TDOs) and Emergency Custody Orders (ECOs) on law enforcement staffing has remained a focal point.

RECOMMENDATION:  Staff would like to receive input from the Board as to what items should remain on or be added to the attached legislative agenda. Following the discussion and adoption, staff will finalize the agenda and forward the final list of proposed legislative items to VACo and area legislators.

Development of a multi-family residential development on Route 29 known as “The Allure” will require sewer service.  Initial plans for installation of a gravity sewer under Route 29 by bore and jack from the western side of US 29 failed due to the presence of a rock seam under the northbound lanes of US 29.  Because the bore and jack from the western side of US 29 failed, the developers of “The Allure” approached Hyland Heights Baptist Church to request an easement over church property so that the second attempt at getting sewer under US 29 could be made by horizontal directional drilling from the eastern side of US 29.  To do this, the drilling subcontractor needs a long strip of land to string out the welded steel casing, thus the developers approached Hyland Heights Baptist Church for a temporary construction easement.  By granting the easement, the church would enable the drilling subcontractor a second attempt at the US 29 sewer crossing. The drilling subcontractor has stated that they should be able to get the sewer trough the rock seam with the horizontal directional drilling method.

In exchange for granting the easement, the development interest will extend a service line to the Hyland Heights Youth Center.  This facility is presently served by septic tank and drainfield.  That septic system is under recurring, high use and thus must be frequently pumped at a cost to the church.  In addition, there is observable settling of the parking lot of the facility. This suggests the drainfields may be impaired.  A connection to sewer will better meet the needs of the facility.

The developer has agreed to install the sewer line and pay the necessary connection fee to CCUSA for the church.  The church has also indicated a willingness to pay to run a connection from the sewer line installed by the developer to their facility’s infrastructure.  However, the aid-to-construction fees would still be required.  Those fees, based upon the acreage of the parcel, are $14,600.

The church has requested that the County consider a one-time exemption from the aid-to-construction fee. Such an exemption would enable the church to connect to desirable infrastructure at the most advantageous time and price.

As the Board considers the requested waiver, representatives of Hyland Heights Baptist Church note their prominent role in service to the community and their routine collaboration with the County.  Attached is a summary of their work on behalf of the community for the Board’s consideration.

RECOMMENDATION:  Staff recommends the Board consider the requested exemption and direct staff accordingly.

Nina R. Rezai, Economic Development Director

The City of Lynchburg Office of Economic Development and Tourism, the Lynchburg Regional Airport, and the Campbell County Economic Development Department submitted an application to the GO Virginia Region 2 Council to complete a due diligence study at the Airport Commerce Park.  The multi-jurisdiction ownership and proximity to the Lynchburg Regional Airport presented a compelling proposal to the GO Virginia reviewing council as they prioritize strategic geographic locations and regional partnership.  In December 2022, the State Council of GO Virginia approved the grant request for the Airport Commerce Park.

A due diligence study for the Airport Commerce Park is estimated to cost $334,000; the planning grant requires a 2:1 match for funds requested.  In partnership with the City of Lynchburg on this endeavor, Campbell County committed $52,000 to support the project.  As the main applicant on the project, the City of Lynchburg will administer the project and funds received.  Campbell County will provide the City of Lynchburg with the match funds.  Completing this study will elevate the Airport Commerce Park from a Tier 2 to a Tier 3 property in the Virginia Business Ready Sites program.  The site represents a strategic location that can be accessed by air, road, and rail.  Upon completion of the due diligence study, further discussion will address master planning of the site and development between Campbell County and the City of Lynchburg. 

RECOMMENDATION:  Staff recommends the Board of Supervisors approves the allocation of funds in the amount of $52,000 from the Assigned for Economic Development balance to the City of Lynchburg for the Campbell County share of the match funding for the Airport Commerce Park Due Diligence study.

Clifton M. Tweedy, Deputy County Administrator

1.  Status of Outstanding Highway Matters:  See memorandum
2.  Highway Matters Action Items:  None
3.  A few minutes is scheduled each month for Supervisors to voice any questions or concerns regarding highway matters.

RECOMMENDATION:  Please provide staff with any highway matters the Board has or that need to be passed along to VDOT.

Attached is an appropriation listing for the Board’s consideration.

Attached is an invoice for $13,719.19 from the County Attorney for services provided from November 24, 2022 through December 20, 2022.

Services

General Representation:                    $4,543.50

Real Estate Tax Collection:                 $1,170.00

Personal Property Tax Collection:      $6,669.00

Miscellaneous Matters:                     $565.50

Expenses Paid

Personal Property Tax Collection:      $754.94

Miscellaneous Matters:                     $16.25

The Registrar has provided an Abstract of Votes from the November 8, 2022 General Election. Section 24.2-675 of the Code of Virginia requires the Electoral Board to forward a certified copy of each abstract of votes to the Clerk of the Board of Supervisors to be recorded in its minute book.

The Tri-County Lakes Administrative Commission (TLAC) operates as a multi-county, joint administrative organization, and the four (4) counties of Bedford, Campbell, Franklin, and Pittsylvania have agreed to operate under the Organizational Cooperative Agreement Creating the Tri-County Lakes Administrative Commission.  Kristina Sage, Executive Director of TLAC, has requested that each locality review the amended organizational cooperative agreement and approve the amendments.

RECOMMENDATIONS:  Staff recommends the Board:

1.  Approve the appropriations as presented;

2.  Approve the County Attorney invoice of $13,719.19;

3.  Move to record the Abstract of Votes from the November 8, 2022 General Election in the minutes of the January 3, 2023 regular meeting.

4.  Review and approve the amended TLAC organizational cooperative agreement.

This request is to rezone 22.938 +/- acres from Business – General Commercial and Business – General Commercial, Conditional to Industrial – General to allow for warehousing and manufacturing and to rezone 13.49 acres from Business – General Commercial, Conditional to Residential – Single Family for use as a single-family subdivision.  The property is located at 22290 & 22326 Timberlake Road, Lynchburg, VA, and in the Sunburst Election District.  As per the Comprehensive plan the property is located in an area designated as medium to high density commercial and medium to high density residential.  Staff report is attached.

The portion of the property to be rezoned Industrial – General includes two industrial warehouse buildings.  The buildings are currently used as a distribution and storage warehouse, offices, wholesale business, and cabinet and woodworking shop.  The applicant would like to see the existing uses continue in addition to allowing potential future tenants the ability to use the space for warehousing and manufacturing.  The rezoning to Industrial – General would allow for the existing uses to continue as by-right uses and allow for warehousing and manufacturing as by-right uses by future tenants.

The portion of the property to be rezoned Residential – Single Family was previously rezoned from Residential – Single Family to Business – General Commercial, Conditional on December 1, 2015.  The applicant is seeking to rezone most of this area back to Residential – Single Family for use as a single-family subdivision.  The subdivision would be developed by an extension of Callaway Court in combination with parcel 20D-4-D which is already zoned Residential – Single Family.  The Project Evaluation Committee met on November 15, 2022 to review the request.  The request is not proffered, so the preliminary plan and proposal are conceptual and non-binding.

RECOMMENDATION:  The Planning Commission recommended approval of this request by vote of 7-0 citing good zoning practice.  

This request is to rezone 1.188 +/- acres from Agricultural to Residential – Multi Family to allow for the construction of a four-unit multifamily dwelling.  The property is located on Sunnymeade Road, Rustburg, VA, and in the Concord Election District.  As per the Comprehensive plan the property is located in an area designated as medium to high density residential.  Staff report is attached.

The applicant is seeking to rezone the parcel to Residential – Multi Family in order to construct a four-unit multifamily dwelling on the property.  The units would be four contiguous townhomes of approximately 1,000 square feet each for long-term rentals.  Each townhome would have two bedrooms and two bathrooms.  Two parking spaces would be provided for each unit.  The units would be served by a private well and septic system.  The request is not proffered, so the preliminary plan and proposal are conceptual and non-binding. 

RECOMMENDATION:  The Planning Commission recommended approval of this request by vote of 7-0 citing good zoning practice.

This request is from Russ Nixon, agent for Linda & Gordon Kapoula Thompson, for a special use permit to operate a wedding and special events venue on property zoned Agricultural.  The property is located at 3200 Sunnymeade Road, Rustburg, VA, and in the Concord Election District.  As per the Comprehensive plan the property is located in an area designated as medium to high density residential. Staff report is attached.

The owner would like to operate a wedding and special events venue on the property.  The owner plans to provide two indoor venue areas for weddings and events for up to 100 people.  The owner is also seeking to provide outdoor space for weddings and events with more than 100 people.  There would be an expansion to an existing barn and construction of a new barn and parking lot on the property. 

RECOMMENDATION:  The Planning Commission recommended approval of this request with the condition recommended by staff that the applicant utilizes the site in conformance with the use described in the narrative submitted with the request by vote of 7-0 citing good zoning practice.